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EDU/1439/2010 Order by establishing a Coordination Committee of the Ministry of Education Libraries and Agencies and organizations linked

Royal Decree 1572/2007 of 30 November, regulating bodies coordination of the libraries of the Central Government and its agencies, provides in Article 7.1 that "each ministry shall, by order and assigned to the Secretary, a ministerial committee for coordination of the libraries that are within their departmental and public bodies and other entities related thereto. "
These committees are one of the "mechanisms of standardizing and coordinating the activities of libraries and related units that are owned by the Central Government and their agencies", which refers to Article 14.3.d ) Law 10/2007 of June 22, the reading of books and libraries.
Royal Decree 542/2009 of 7 April, restructuring the Ministry of Education adopted the same basic organizational structure by Royal Decree 640/2009 of 17 April and developed the Ministry of Education by Royal Decree, 1086 / 2009 July 3, Article 9 gives the General Technical skills for the organization and management of the library of the Department.
With the establishment of the Coordination Commission of Libraries, Ministry of Education and the organizations and entities linked to it, pursue two aims. On the one hand, these libraries more effectively fulfill its role as an instrument of support for research, analysis and basis of decisions by the organs in which they are framed, as is clear from Articles 15.1, 17.1 and 20.1 of Law 6 / 1997 of 14 April, the organization and operation of the Central Government. Furthermore, in compliance with Law 10/2007, that the wealth of their collections more effectively reversed in the whole society in the form of greater and easier access by citizens to all library resources and the valuable heritage information they contain.
To fulfill these goals, the Coordinating Committee Libraries of the Ministry of Education and the organizations and entities linked to it, which is constituted by this order, you have two objectives. On the one hand, ensure that the processes and services developed by libraries of the Ministry of Education and the organizations and entities linked to it are technically appropriate to facilitate access to documents published or disseminated through any media and reflected in any medium, as to the guidelines, recommendations, rules, standards or other similar documents emanating from national and international agencies are implementing them. On the other, contribute to the establishment of a single reference point, through a catalog collective or equivalent accessible electronically, enabling the joint consultation of the collections of all libraries in the General State Administration and its agencies.
To achieve these objectives the Commission must adjust their functions to areas of activity typical of any library and documentation center, is the type that is, understood as an organizational structure with the resources, processes and services technically appropriate, mission is to facilitate access to documents published or broadcast in any media and collected in any medium, including, digital libraries.
These areas are: the activity itself information, communication, coordination and technical cooperation, training and sufficient development of the collections, the description and access to information resources, the provision of services to users and citizens in general, preservation and conservation of collections and bibliographic and digital implementation of information technology and communication to all processes and services mentioned above and, in particular, digital libraries.
In these circumstances, with prior approval of the First Deputy Prime Minister and Minister of the Presidency, I have:
Article 1. Purpose and purpose.
According to Article 7 of Royal Decree 1572/2007 of 30 November, regulating the coordinating bodies of the libraries of the Central Government and its agencies, establishing the Coordination Committee Libraries of the Ministry of Education and the organizations and entities linked to it, as a body, attached to the Undersecretary of the Department and its functions and powers down.
Article 2. Scope.
The functions conferred on the Commission for Coordination of Libraries of Ministry of Education and related agencies, and entities thereto, shall apply with respect to libraries and units associated with them.
Article 3. Appointment and composition.
Coordination Commission of Libraries, Ministry of Education and the organizations and entities linked to it is attached to the Deputy Minister and is the highest consultative and advisory body of the Ministry in this regard.
The composition of the ministerial committee will be:
a) Chairman, the Technical General Secretary of the Ministry or his delegate, who shall hold the rank of Assistant Director-General or equivalent.
b) Vice Chair: Deputy Director General Documentation and Publications.
c) Members: one representative from each body, unit or agency of the Department of dependent one or more libraries, appointed by the holders of the body, unit or agency concerned. A representative of the Administrative Office and a representative from the Budget Office, also appointed by the holders of the Administrative Office and the Budget Office, respectively.
an official act as secretary of the Technical Secretariat, with voice but no vote, appointed by the head of the Technical Secretariat.
Article 4. Functions.
Coordination Commission for Libraries Ministry of Education and the organizations and entities linked to it have the following functions:
a) To ensure compliance in the libraries of the departmental level of the instructions of the Commission for Coordination of Libraries.
b) Develop a directory of libraries under the Ministry of Education and its agencies and related entities and consider the effects of their inclusion in it, whether a particular organizational structure meets the conditions set out in Article 2.1 of Royal Decree 1572/2007. To this end the Commission will consider in particular that this structure has the appropriate staff or a collection of publications appropriate qualitative and quantitative, provide a service that allows minimum and consistent information, both from the standpoint of thematic publications that comprise the collection, and from the point of view of users that can offer services.
c) Report on the proposed creation, abolition or reorganization of libraries using the criteria set out in point b).
d) Adopt resolutions it deems appropriate to improve the resources, processes and services of the departmental libraries in your area as provided in Article 1 of Royal Decree 1572/2007 of 30 November.
e) Establish goals to achieve for libraries ministerial department level through relevant projects and actions to be taken to achieve these objectives, the deadline for compliance and budgetary forecasts.
f) Report on the annual management report of the departmental level libraries.
g) Adopt resolutions may be necessary to the preservation of digital literature and as provided in Article 16 of this Order and in accordance with the stipulations of the General Committee for the Coordination of Libraries of General Administration.
h) Promote the coordination and exchange of technology by libraries of the Department.
i) Promote digital libraries accessible over the Internet, as provided in Article 17 of this Order.
j) Establish collaborative agreements with universities, agencies and national and international consortium in competition matters in this ministry.
Article 5. Legal regime.
1. In matters not provided for in Royal Decree 1572/2007 and in this order, the status and performance of the Ministerial Committee for the Coordination of Libraries of Ministry of Education and agencies, and entities related thereto shall comply with the provisions Chapter II of Title II of Law 30/1992 of 26 November, on the Legal Framework of Public Administrations and Common Administrative Procedure
2. The resolutions are adopted by majority vote.
3. With the aim of providing flexibility to the work of the Commission, will promote the use of all the possiblities of eGovernment for development purposes and functions of the Commission in accordance with the first additional provision Law 11/2007 of 22 June, citizens' electronic access to public services.
Article 6. Operating range.
1. The Ministerial Committee on Coordination of the Ministry of Education Library and organizations and entities linked to it will work in plenary session, the Standing Committee and working groups.
2. Convened by the President, the plenary of the Ministerial Committee will meet in ordinary session at least twice a year, and in extraordinary session whenever the Chairman, on its own initiative or at the request of one third of its members, deems appropriate for development of some of the functions assigned to it.
3. The Standing Committee exercise the functions delegated by the Parliament. Chaired by the Vice President of the Coordinating Committee and will form part of the members as determined by the House. Act as secretary of the House.
Article 7. Permanent Secretary.
1. The Permanent Secretariat is vested in the General Directorate of Documentation and Publications.
2. The Permanent Secretariat, among other things, will keep minutes of meetings and electronic file of all documents generated by the activity of both the Commission and its working groups.
All communications addressed by the Commission or to address it, will be implemented through its Permanent Secretariat, through the use of new communication technologies.
3. The Permanent Secretariat will submit the resolutions adopted by the Ministerial Committee to the Secretariat Permanent Commission for Coordination of Libraries of General Administration.
Article 8. Working groups.
1. The Commission may decide to set up working groups to analyze, study, advice, proposals and making recommendations and, in general, to monitor all sorts of issues, projects and activities related to the libraries of the Department.
2. The working groups will comprise members of the Commission. However, experts may be invited in the matter that is the subject of study groups.
Article 9. Directory of libraries and registration of coordination structures.
1. For the purposes of Article 9.2 of Royal Decree 1572/2007, annually, along with the ministerial plan of action, and after being approved by the ministerial committee, the secretary shall transmit to the Permanent Secretariat of the General Committee, in accordance with instructions received from this, the directory of libraries and registration of coordination structures below the ministerial level of the Ministry of Education and the organizations and entities linked to it.
2. It is the responsibility of the ministerial committee update the directory and registration, each time incorporating the changes that occur. It is the responsibility of each library and structure lower-level coordination to communicate to the Commission ministerial ministerial, through his secretary, the information needed to update the directory and registry, respectively.
Article 10. Ministry plan and partial plans of actions.
1. Annually, during the first quarter, the ministerial committee approved and forwarded to the Commission for Coordination, through its Permanent Secretariat, an action plan for libraries of the Ministry of Education and the organizations and entities linked to it.
2. Under the policy adopted by the Commission for Coordination of Libraries General Administration of the State, the Ministerial Committee will determine in each case the specific sections of the plans, with particular emphasis on the use of new technologies and measures to preserve the collections and the organization of user access.
3. The plans will be concise and be completed in accordance with the models provided by the Permanent Secretariat of the General Committee on Coordination.
Article 11. Procurement of certain services.
1. In the event that staffing levels do not allow to adequately meet the needs of the technical process, it may enter into a contract services. In this case, personnel who perform the services contracted for may not have any legal connection work with departments, agencies or entities of the General State Administration.
2. Likewise, libraries will ensure that the equipment it needs for the development of all its processes and services, particularly the need for the application to them of information technology and communications.
Article 12. Facilities and equipment.
1. The Commission shall make recommendations to ensure that all libraries have adequate facilities for both the library and staff and users.
2. Likewise, libraries will ensure that the equipment it needs for the development of all its processes and services, particularly the need for the application to them of information technology and communications.
Article 13. Libraries.
1. You can be part of the collection of a library for any publication, meaning that any document published or broadcast in any media and collected in any medium.
considered advertising and therefore part of the collection, databases online remote access, of which no one owns, during the time when access to same is possible depending on the terms of licenses purchased. The acquisition of these licenses allow you to obtain current information and secure content that is generated automatically. The license consists of the acquisition, payment, the right to use certain software that manages information and also contains it.
2. All libraries within the Department will have a special section designed to gather all documents prepared in the Department to which you want to publicize, especially those documents that are available through the portal temporarily Department and that no printed version.
3. Each library Ministry of Education and the organizations and entities linked to it will ensure the accessibility of its collection and will be responsible for bibliographic control of it, integrating into it the publications, in whatever medium, which enter under purchase, gift, exchange or any other title.
Article 14. Description and access to information resources.
1. As provided in Article 1.2.b) of Royal Decree 1572/2007 of 30 November, all the libraries of the Department contribute to the establishment of a unique reference point through a catalog or equivalent accessible electronically, which allows the joint collections of all libraries of the Central Government and its agencies.
2. To this end the Commission will ensure that the description and access to information resources is done by automated means and standard manner, as stipulated in Article 18 of this Order.
addition, the ministerial committee will ensure that all existing library catalogs manuals are shifted to standard bibliographic databases as provided in the preceding paragraph.
Article 15. Services.
1. The ministerial committee agreed to proposals from libraries and structures coordination of library below ministerial level, the set of services that provide each of these libraries and structures.
2. To this end, every library and every library coordination structure below the ministerial level for libraries grouped in the same, rise to the Ministerial Committee, through its secretary, justified and reasoned proposal of the services we can offer , the conditions under which may be provided and which of these services can be offered only to staff of the units, bodies, agencies or entities on which they depend and which to the general public, according to:
Staff available.
The library and information resources at its disposal.
facilities in which they are located.
The equipment and technological means available.
This information should be reflected in the directory of the libraries of the Department, that the ministerial committee referred to the Permanent Secretariat of the General Committee, in accordance with instructions received from this.
3. The ministerial committee will enhance the virtual services through information technologies and communications.
Article 16. Preservation.
The ministerial committee will ensure the preservation of heritage digital bibliographic and retained or generated within the Ministry of Education and its agencies and related entities, and ensure that such preservation is performed in a standardized manner as provided in Article 18 of this Order.
Article 17. Information technology and communication.
1. The processes and library services of the Ministry of Education and its agencies and related entities will be managed through an automated management system standard as established in Article 18 of this Order.
2. Without prejudice to existing intellectual property rights, promote ministerial Commission the creation of digital libraries accessible over the Internet, consisting of the publications issued by the Ministry of Education and the organizations and entities linked to it, for those stored in its libraries, and other documents of interest that may lawfully be published and distributed electronically. These digital libraries will be developed in a standardized manner as provided in Article 18 of this Order.
The ministerial committee will promote agreements with the holders of intellectual property rights that may fall on the publications and documents mentioned in the previous paragraph for the purpose of enabling its distribution via the Internet by digital libraries.
Article 18. Standardization.
All processes and services in this order shall be carried out according to the instructions of the Commission for Coordination of Libraries of the General State Administration under the guidelines, recommendations, rules, standards or other similar documents they are applicable, the use of which promote or endorse the International Federation of Library Associations and Institutions (IFLA), the European Union and other organizations and entities, national or international prestige in the library field or related fields . Provision
single additional. No increase in public spending.
The adoption and entry into force of this Order does not involve any increase in public spending. Disposal
unique. Entry into force.
This Order shall come into force the day following its publication in the Official Gazette. "
Madrid, May 25, 2010.-The Minister of Education, Ángel Gabilondo Pujol.

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